Global Commercial Real Estate Company

Leading Commercial Real Estate Firm Streamlines Deal Processing with Integrated Platform Solution

A leading commercial real estate services firm eliminated operational inefficiencies across their deal lifecycle by integrating three critical business systems. The commercial real estate leader reduced manual data entry, automated payment processing, and improved financial reconciliation accuracy. This comprehensive modernization supported higher transaction volumes while reducing operational overhead and accelerating broker payments across nine Canadian provinces.

Services

Technology & Cloud

Industry

Real Estate & Construction

OVERVIEW

Our client, a leading commercial real estate services firm transformed their deal management operations through strategic system integration, eliminating the bottlenecks that hindered their growth across Canada’s commercial real estate market. The solution integrated historical trade data, accounting transactions and incentive applications to establish a seamless, end-to-end workflow from opportunity creation to payment processing.

The integrated platform now automatically syncs opportunities to deals, processes payment requests through People Soft (PS) system integration, and provides real-time status updates. Finance teams gained improved visibility into payment statuses while brokers experienced faster deal processing and reduced administrative burden. The phased implementation approach minimized business disruption while maximizing adoption across the firm’s diverse regional operations.

Automated opportunity-to-deal conversion eliminates duplicate data entry
Real-time payment processing integration with PS system reduces errors
Improved system reliability supports higher transaction volumes

THE CHALLENGE

The firm’s growth was constrained by disconnected systems that created operational friction throughout its deal lifecycle. The historical trade data, accounting transactions, and incentive applications operated on separate platforms, requiring manual handoffs and duplicate data entry that slowed transaction processing and introduced error risks.

Finance teams relied on manual steps to create and track payroll-related payment requests. These manual interventions increased operational overhead while creating potential delays in broker payments—a critical concern for maintaining broker satisfaction and retention.

As deal volumes increased and client expectations for faster turnaround times intensified, the gaps in system integration became more problematic. Data inconsistencies between systems led to delayed deal creation, payment processing errors, and financial reconciliation challenges that threatened operational efficiency.

The manual, disconnected processes posed significant risks to the firm’s operations, including delayed broker payments, reduced confidence in internal platforms, and slower opportunity-to-deal conversion rates that could impact competitive positioning in the market.

Multiple systems requiring duplicate data entry across platforms
Manual payment processing creating delays and error vulnerabilities
Inconsistent data between systems affecting financial reconciliation
Operational overhead increasing as transaction volumes grew

OUR SOLUTION

Allata designed targeted enhancements across all three core systems to create seamless end-to-end workflows. The approach leveraged the firm’s existing enterprise technology investments while addressing legacy system constraints through strategic modernization.

The platform was enhanced to enable brokers to create opportunities and automatically convert them into deals that sync directly to our clients’ accounting system, eliminating the need for duplicate data entry. This automation reduced manual errors while accelerating the opportunity-to-deal conversion process.

The payment processing system was automated to create payment requests and integrate directly with the PS system for payroll processing. Real-time status updates provide visibility throughout the payment lifecycle, reducing delays and improving transparency for all stakeholders.

Phased release approach minimized business disruption during implementation
Real-time status tracking and visibility across all payment processing stages
Continuous stakeholder engagement through demos and validation cycles
Preservation of existing enterprise technology investments while addressing constraints

THE RESULT

This leading commercial real estate services firm now operates with a fully integrated deal lifecycle that automatically processes opportunities from creation through payment completion. The enhanced workflow eliminated manual data entry requirements while providing real-time visibility into all transaction stages.

Operations teams experienced reduced rework requirements, finance gained improved payment status visibility, and brokers achieved faster deal processing capabilities. The improved data consistency and system efficiency now support higher transaction volumes across all Canadian regions.

This long-term relationship demonstrates sustained value delivery and strategic alignment with the firm’s growth objectives.

Automated deal lifecycle from opportunity creation to payment completion
Reduced operational overhead through elimination of manual rework
Enhanced system reliability supporting increased transaction volumes
Improved broker experience with faster processing and reduced administrative burden

technology

The solution utilized a comprehensive technology stack designed for scalability and integration capabilities across the firm’s enterprise environment.

Application Framework: .NET, React, Angular, JavaScript, TypeScript
Data Management: SQL Server, Power BI for analytics and reporting
Cloud Infrastructure: Azure VMs, Azure Blob Storage, Azure SQL Database
Integration Services: Azure Functions, Azure App Service
Development Operations: Azure DevOps for continuous deployment and management