Global Commercial Real Estate Company

Transforming Real Estate Operations with a Scalable, Multilingual Brokerage Platform

A global commercial real estate company faced inefficiencies due to fragmented systems and localization challenges after a major acquisition. Allata delivered a bespoke, scalable brokerage platform tailored to multilingual and multi-currency needs, launching the first market in just three months. The solution streamlined operations, improved lead tracking with AI/ML, and reduced time-to-market for each country. Research indicates that scalable platforms can enhance operational efficiency by up to 30%, while AI/ML-driven solutions improve lead prioritization and sales outcomes. This transformation enabled the client to scale operations effectively, achieving measurable business outcomes and operational efficiency.

Services

Industry

Real Estate & Construction

Note: This case study combines specific project details with industry benchmarks to illustrate typical outcomes for similar implementations.

OVERVIEW

Streamlined Operations and Scalable Growth

After struggling with fragmented systems and a slow SaaS implementation, the client partnered with Allata to develop a custom brokerage platform. The solution addressed localization needs, integrated seamlessly with existing systems, and leveraged AI/ML for lead tracking.

Key outcomes included:

Improved Efficiency: Reduced time-to-market with rapid migration (1–2 months per country).
Enhanced Integration: Unified systems, streamlining operations across markets.
Increased Visibility: AI/ML capabilities improved lead tracking and sales transparency.
Scalable Growth: Built foundation for expansion across multiple markets

Industry Context: Companies implementing similar scalable platforms typically reduce IT costs by up to 25% while supporting more rapid expansion.

This transformation empowered the client to manage leasing and sales more effectively while preparing for future growth. Learn more about our approach to Technology & Cloud Services for enterprise solutions.

THE CHALLENGE

Fragmented Systems Hindered Efficiency

The European division of a global commercial real estate company faced significant operational challenges following a major acquisition. With 53,000 employees across 60+ countries, the company needed a multilingual, multi-currency brokerage platform to unify its operations. However, existing systems were fragmented, and a slow SaaS implementation failed to meet the demands of rapid expansion.

Key challenges:

Fragmented Systems: Legacy systems varied across countries, creating inefficiencies.
Localization Needs: Unique languages, currencies, and regulations required tailored solutions.
Operational Delays: SaaS implementation took two years for a single market.
Scalability Issues: Rapid expansion demanded a scalable, future-proof platform.

Industry Context: Organizations with fragmented systems typically experience up to 30% higher operational costs and significant delays in time-to-market.

These challenges created bottlenecks, delaying the company’s ability to capitalize on its acquisition and expand efficiently.

OUR SOLUTION

Agile Development for Rapid Deployment

Allata conducted a comprehensive study to understand the client’s unique requirements and proposed a tailored solution. Using an Agile approach, our Technology & Cloud team developed a scalable brokerage platform, launching the first market (France) just three months after development began.

The platform was built incrementally, addressing country-specific needs while ensuring seamless integration with existing systems, including email, listing sites, and finance tools. AI/ML capabilities were incorporated to automate lead generation and tracking, leveraging both internal and third-party data.

Key features:

Rapid Migration: Country-by-country rollout completed in 1–2 months per market.
System Integration: Unified fragmented systems, improving operational efficiency.
AI/ML Capabilities: Enhanced lead tracking and sales process visibility.
Future-Proof Design: Custom platforms often reduce dependency on third-party SaaS providers, offering long-term cost savings and flexibility.

This approach ensured high adoption rates and delivered immediate business value.

THE result

Measurable Business Outcomes and Operational Efficiency

Observed Outcomes

The platform was successfully implemented in France, Spain, and Italy, delivering significant improvements in efficiency and scalability. The intuitive, user-focused interface ensured high adoption rates, while AI/ML capabilities enhanced lead tracking and sales transparency.

Qualitative results included:

Improved Workflow: Reduced time-to-market for each country with rapid migration
Enhanced Connectivity: Streamlined operations by connecting multiple systems
Better Visibility: Improved lead tracking and sales transparency
User Satisfaction: High adoption rates across implemented markets

Expected Benefits

Based on industry standards for similar implementations, the client can anticipate:

Operational Efficiency: Potential for up to 30% improvement in operational efficiency
Revenue Impact: Similar AI/ML-driven solutions typically improve lead prioritization, contributing to 15–20% revenue increases
Cost Reduction: Custom platforms often reduce long-term costs compared to third-party SaaS solutions

This transformation enabled the client to manage leasing and sales more effectively, positioning them for future growth and competitive advantage.

Technology

Leveraging Advanced Tools for Seamless Integration

The solution incorporated cutting-edge technologies to address the client’s needs.

Key technologies:

AI/ML Capabilities: Automated lead generation and tracking.
System Integrations: Connected email, listing sites, and finance systems.

These tools ensure the platform is both scalable and adaptable to future requirements. For more information about our technical approach, visit our Technology & Cloud Services page.